From the "Gifts to the Library" policy:
The Clinton Public Library is grateful for gifts, and its collection has been enriched by donations of materials as well as contributions. Through donors, the library has been able to acquire materials which could not have been purchased otherwise. The library staff can supply, upon request, a list of needed materials for consideration by the donor. (See Appendix I for Gift Forms in Gifts to the Library policy)
Donation of Books and Audio-Visual Materials
In accepting a gift of materials the library reserves the privilege of deciding whether items donated should be added to the collection. Out of the many books and other materials which citizens so generously give, a considerable proportion can be used. Some cannot, because any library material, though of value in itself, may be; (1) a duplicate of an item of which the library already has a sufficient number; (2) outdated – interesting, but not of sufficient present reference or circulating value to the library; and/or (3) in poor condition - which would not justify the expense of processing it, i.e. cataloging and preparing it for circulation. The material will be judged by the same standards of selection [see Collection Development] as those applied to the purchase of new materials.
The Clinton Public Library accepts gift books with the understanding that books which are useful to the library collection will be retained, and other books disposed of in whatever manner the library deems best in accordance with Iowa law. The Library necessarily reserves the right to mix gifts with other collections on the same subject, so that all collections are organized and classified according to library standards for the best public service.
Gift Book Program
The Library welcomes monetary contributions specifically for book purchases in memorial or in honor of named individuals. In order that the Library can properly honor this generosity, a special form to record the information is used and should be completed. Memorial donations once gifted can’t be refunded.
The Library welcomes cash contributions. It is our custom to expend cash gifts on materials, equipment, or a project which generally is compatible to the donor wishes. No donation can be accepted unless it is given to the library without restrictions, unless the Board of Library Trustees has specifically adopted an agreement to accept the donation with the restrictions requested. Gifts given without restrictions or used in compliance with restrictions are non-refundable and may be used, sold or disposed of in the best interest of the library. Although it is unlikely, there may be an occasion in which the restrictions set by the donor make it impossible for the library to accept the contribution. All donations are subject to the approval of the Library Director under the auspices of the Library Board of Library Trustees subject to City of Clinton ordinances and Iowa law.
Donations – Other than Monetary
The Library welcomes cash contributions, gifts of real property, stocks and bonds. It is our custom to expend cash gifts on materials, equipment, or a project which generally is compatible to the donor. Although it is unlikely, there may be an occasion in which the restrictions set by the donor make it impossible for the library to accept the contribution. All donations are subject to the approval of the Library Director under the auspices of the Library Board of Library Trustees subject to City of Clinton ordinances and Iowa law.
Recognition of Gifts
For memorial funds used to buy books for the library, the library may place within the book the name of the donor, if desired, as well as the honoree. Accepted donations and memorials will be recorded in our gift remembrance book. Other donations will be included in the library’s annual report and in our gift remembrance book.
Use of Gifts
Many gifts to the Library’s collection are kept in circulation for long time, sometimes in perpetuity, depending upon the uniqueness or value of the gift. Memorials are retained as long as feasible. However, all gifts are accepted with the understanding that it may someday be necessary to sell or dispose of the items in best interests of the library. The Library cannot commit itself to perpetually house all donations. Unless a specific agreement is otherwise made at the time of donation (i.e. a specific restriction), all items donated irrevocably become the property of the library to be disposed of at the discretion of the Library Director.
No donation can be accepted unless it is given to the library without restrictions unless the Board of Library Trustees has specifically adopted an agreement to do so. All gifts may be used, sold or disposed of in the best interest of the library.